Document Management

Document Management is a self-hosted, web-based document management system designed to help organizations store,
track, modify, and manage documents on a centralized platform. Its features include document sharing, reminders,
user management, bulk permissions, document download, document preview, sending documents via email, document
audit tracking, document versioning, document comments, and multilingual support

It allows you to upload multiple documents and share them with an unlimited number of system users.
Additionally, it provides the option to share documents for a specific period and allows for the download
option.

New Feature Added:

• Deep Document Content Search
• Share document via secure link

Quality verified by Envato

Complete Source Code

Regular updates

Free future updates

Welcome for suggestions

Demo Link

https://documents.mlglobtech.com

Manage Documents

Document management system allows you to conveniently store an unlimited number of documents, organized by category
or subcategory. This feature provides you with a flexible and efficient way to manage and access your documents,
ensuring that important information is easily searchable and readily available whenever you need it. With the
ability to categorize and subcategorize your documents, you can maintain a well-structured and organized digital
repository, promoting better document management practices within your organization.

Upload Documents

Document management system supports a wide range of file formats, allowing you to upload various types of documents.
You can easily upload PDF files, Word documents (Docs), Excel spreadsheets, PowerPoint presentations (PPT), audio
files, video files, images in different formats, plain text files, and CSV (Comma-Separated Values) documents. This
diverse compatibility ensures that you can store and manage different types of content within a single platform,
providing you with a comprehensive solution for your document storage needs. Whether you need to manage textual
information, multimedia content, or tabular data, our system accommodates a broad range of file formats for seamless
document handling.

Document access control

Document management system offers a flexible and powerful feature that allows you to assign documents to specific
users or roles, for either a designated period of time or an unlimited duration. This functionality enables you to
control access and permissions for different individuals or groups within your organization. You can assign
documents to users or roles based on their responsibilities, projects, or departments, ensuring that the right
individuals have access to the relevant information. you have the ability to configure the download options for
assigned documents.

Document Audit trails

It Provides a robust document audit trail feature that provides a comprehensive record of
document details and activities. With this feature, you can easily track and monitor the entire lifecycle of a
document, including information such as who created the document, who edited it, who viewed it, and which users or
roles were assigned permission to access and interact with it.

Document Preview

Document management system offers a powerful preview feature that allows you to effortlessly preview a wide range of
uploaded file types. Whether it’s audio files, video files, images, text documents, PDFs, or Microsoft Office
documents, our system supports comprehensive file preview capabilities.

Deep document content search:

Deep Search enables powerful, full-text search capabilities across various document types, allowing
users to locate specific information inside text-based files. Supported file formats include:

• Word Documents (DOC, DOCX)
• PDFs
• Notepad Files (TXT)
• Excel Spreadsheets (XLS, XLSX)

This feature ensures that you can quickly find relevant content even within scanned documents, making it
easier to retrieve and organize information across your entire document library.

Document Versioning

Document Versioning allows you to upload multiple versions of a document. This functionality ensures that you can
maintain a clear history of document revisions and easily access older versions whenever needed.

By offering the ability to see and restore older versions of documents, our system promotes efficient document
management and safeguards against accidental data loss or unwanted changes. It empowers you to maintain accurate
records, track document evolution, and collaborate with confidence, knowing that you can easily access and restore
previous versions as needed.

Amazon S3 Cloud Support

Document Management system supports seamless integration with Amazon S3 storage. With this new feature, users can
now enjoy enhanced flexibility and reliability in storing their documents. By leveraging Amazon S3, one of the most
trusted cloud storage solutions available, users can upload their documents with confidence, knowing that their data
is securely stored and easily accessible whenever they need it. This integration opens up a world of possibilities
for efficient document management, allowing users to take advantage of Amazon’s scalable infrastructure to handle
their growing document storage needs.

In addition to integrating with Amazon S3 storage, our Document Management system offers the flexibility to
simultaneously store documents in both local storage and Amazon S3 buckets.

Comments

With the Comments, users can easily provide feedback, share insights, and engage in discussions directly within the
document. Whether it’s suggesting edits, seeking clarification, or sharing thoughts, the comment functionality
facilitates efficient and interactive collaboration among team members.

Send Email

Document management system simplifies the process of sharing documents by allowing you to seamlessly send emails
with system documents attached directly from within the system(Gmail & Microsoft Account integration is not
available at the moment as it requires two factor authentication).

Secure Link Sharing with Advanced Access Controls

It also provides sharing documents with non-system users via links, we offer several
advanced security and control features to enhance the sharing process. Along with generating a unique shareable
link, users can set a password to restrict access, ensuring that only authorized recipients can view the document.
The system also allows users to define an expiration date for the link, automatically disabling access after a set
period, thus preventing long-term or unintended access.

Additionally, the system provides flexibility with a download option, allowing document owners to decide whether the
recipient can download the file or simply view it online. These combined features—password protection, link
expiration, and download control—enable secure and customizable sharing with external users, ensuring that sensitive
documents remain protected while facilitating easy collaboration.

Automate Reminder

Reminder feature allows you to set recurring reminders at various intervals to help you stay organized and on
top of important tasks and deadlines. Whether it’s a daily, weekly, monthly, quarterly, half-yearly, yearly, or
specific date reminder, our system provides flexible options to suit your needs.

With this functionality, you can easily configure reminders both at the system level and on individual documents. By
setting reminders, you ensure that you receive timely notifications or email alerts, keeping you informed about
upcoming deadlines, reviews, renewals, or any other important milestones related to your documents.

Access management

Document management system offers a robust privilege control authorization feature that allows you to define and
manage access privileges based on roles and individual user permissions. This ensures that the right people have the
appropriate level of access to documents within the system.

User & Role management

Admin can create and manage users and roles effortlessly. With this powerful functionality, administrators have
complete control over user management within the system.

Languages

You have complete control over language management through our intuitive user interface. Effortlessly add, update,
or delete languages to align with your needs. Furthermore, you can tailor the labels within the user interface
itself, ensuring a fully customizable and adaptable experience that reflects your unique requirements.

Documentation:

https://docs.mlglobtech.com/doc-mgt

Full Source Code & Many more Features

You will get full Source Code of Document Management and build version for MySQL database provider.

• Manage Documents: You can Store unlimited documents by category or sub category.
• Upload Documents:You can Upload PDF, Docs, Excel, PPT, audio, video, all type of images,
  text
  and CSV Documents.
• Document access control: Assign document to users or roles for specific period of time or
  unlimited period and set allow download option.
• Audit trails: Document detail Audit trail like Who is created, edited, viewed and assigned
  permission to
  which users or roles.
• Document Preview: Preview Uploaded files including audio, video, image, text, PDF and all
  the
  Microsoft Office Documents.
• Document Mata Tags: You can add multiple Meta Tags on documents and by meta tags you can
  search
  the specific documents.
• Document Versioning:
  You can upload the Document’s multiple versions. You can See the Older version Document and also restore it
  to
  the
  current version.
• 
  Amazon S3 Cloud Support:
  
  Document Management system supports seamless integration with Amazon S3 storage. With this new feature,
  users can now enjoy enhanced flexibility and reliability in storing their documents.
• Comments: Users can add/view multiple comments on the file.
• Send Email:You can send email attached with System Document to anyone.
• Automate Reminder:You can set recurring Daily, Weekly, Monthly, Quarterly, Half Yearly,
  Yearly
  or Specific Date reminder in the system or on the document to get notification or email.
• Support Multiple Language:By default, the application comes with English, Spanish, Arabic,
  Russian, Japanese, Korean and Chinese languages. You can add a new language in just minutes.
• Access management: Role and individual user based privilege control authorization.
• Dashboard:You can see category wise documents statistics and Calendar with Reminder.
• User & Role management: Admin can create User and Role via admin panel and assign role to
  users.
• 
  Full Source Code:
  You will get full Source Code of Document Management and build version for MySQL
  database provider.

Demo Link

https://documents.mlglobtech.com

Project Requirement

• PHP Version:
  Document Management minimum required PHP version: >=8.1
• MySQL:
  Document Management requires MySQL version: >= 5.6.
  Recommended MySQL version: >=5.7.

Project Technologies

• PHP 8.1
• Laravel 9.19
• Angular 18
• Angular Material UI
• Bootstrap
• MySQL

Change Logs

24 Oct 2024: 3.0.0
   New: Deep Document Content Search
   New: Page help text for each pages
   Fix: Office Viewer with public sharing
   Fix: Reminder notification
----------------------
22 Sept 2024 : V2.0.4
    New: Share document via secure link.
    New: Forgot password feature.
----------------------
10 May 2024 : V2.0.3
    New: Archive Document Support.
    New: RTL support.
----------------------
27 March 2024 : V2.0.2
    New: Amazon S3 Support.
    New: Language support for reminder frequency and document audit trail.
    Fix: extension issue while uploading he document.
    Fix: the pagination issue.
    Fix: Parent child category issue in edit document.
    Fix: document audit trail on delete documents.
    Fix: Time zone issue in login audit.
    Fix: document search on Parent Category.
----------------------
27 Oct 2023 : V2.0.1
    Bug Fixes and UI improvements.
----------------------
4 Aug 2023 : V2
    New: Add new language support.
    New: Change Logo, Login Banner Image and title support.
    Fix: date format issue.
    Fix(breaking): fixed the email sending issue. Please make sure you update the smtp setting after finishing the update.
    Fix: delete user issue.
----------------------
1 June 23 : V1.0
    Initial Release